Terms of Use
Before using the Roomth site (hereinafter referred to as the "Service"), be sure to read the following terms and conditions.
Article 1 Application of the Code
  1. These Terms of Use (hereinafter referred to as the [Terms and Conditions]) shall apply to all use of [Roomth] (including any applicable services after a change of name and hereinafter referred to as the [Services]) provided by AIC ESTONIA OÜ (hereinafter referred to as the [Our]).
  2. The privacy policy separately stipulated by the Company, communications concerning Cookie notices, and other information, guidelines, and precautions for use of the Service to be notified to users shall form part of this Agreement.
Article 2 Definitions
  1. This service allows you to move icons in an online virtual space so that you can do online the office work that has been done offline until now.
    This service provides only an online platform, and does not include placement and recruitment consulting services or temporary staffing services.
    Customers will be allowed to conduct office work online (on the floor) and the website will not intervene in any matters related to the business contents of each company in principle.
  2. Users are required to create our predetermined account when using some of the functions of this service. When creating an account, the user shall provide accurate and up-to-date information, and we shall not be responsible for any disadvantage to the user caused by errors in such information.
  3. The user shall be responsible for the use and management of the ID and password of the account issued by him/herself. The User shall not allow any third party to use the ID and password issued to the User, and shall not transfer, mortgage or otherwise dispose of such ID and password in any way. The use of the Service by using the ID and password shall be deemed as the user's use, and the user shall approve the use in advance.
  4. The Company can grant one account to one person in charge, and the person in charge shall register the account by entering his/her own email address and other information specified by the Company. The type of account to be granted will be determined according to the role, authority, etc. of the person in charge. The first account given to the person in charge of applying for the Service Agreement will be the admin account. The person in charge shall set an arbitrary password when registering an account.
Article 3 Password management
  1. When setting a password, the person in charge of the user shall be obliged to use a password that is difficult to guess from a third party in accordance with the following items. We shall not assume any responsibility for any damage caused by the failure to fulfill this obligation.
    • Complex passwords containing alphabetic uppercase and lowercase letters, numbers and symbols
    • Own passwords not used on other websites or services
    • Passwords that are not based on easily guessable information such as address, telephone number, date of birth, etc.
    • Other passwords not based on factors or information that are easily guessed by a third party
  2. The Customer shall be responsible for managing the password registered by the person in charge when using the Service, and shall not manage the password in such a manner as to make it known to third parties.
  3. Any use of the Services using the correct password shall be deemed to have been made by the person in charge who registered the password himself/herself, and in the event such password is improperly used for a reason attributable to the Customer and the Company or a third party suffers damages, the Customer shall compensate for such damages, regardless of whether the person who used the password is the person in charge of the Customer.
  4. The Customer shall not allow any third party to use, lease, transfer, sell, pledge, or otherwise use any account for the Services.
  5. In the event the Customer's account is judged to have the possibility of unauthorized use, such as a login failure for a certain number of times, the applicable account may be suspended at the discretion of the Company. In this case, the Customer shall terminate the Suspension of Use in accordance with the procedures set forth by Us. In addition, even if the Customer is unable to use the Services and suffers damages as a result of such measures taken by the Company, the Company shall not assume any responsibility whatsoever except for cases attributable to the Company.
Article 4 Service usage contract based on this agreement
A person who intends to use this service shall fill out the prescribed items on the Roomth usage application form (hereinafter referred to as the "application form") separately posted on the Company's website and submit it to the Company. Upon our approval, this Agreement and the contract based on this Application (hereinafter referred to as the [Service Use Agreement]) shall be established between us and the user company. The date set forth in this application shall be the service start date.
Article 5 Treatment after the trial period and the end of the trial period
The Customer may use the Service free of charge during the trial period separately set forth by the Company, in compliance with this Agreement and having the person in charge comply with this Agreement. Provided, however, that a trial period may not be established for a subscriber who has entered into a contract for the use of the Services with us in the past.
In the event of the expiration of the trial period, the Customer shall be entitled to use the Services in exchange for the payment of the usage fees under the usage agreement by registering the settlement method for the usage fees separately set forth by us.
In the event the Customer does not register the settlement method set forth in the preceding paragraph by the end of the Trial Period, the Customer may continue to use the Service free of charge without specifying a period thereafter. However, in the event the Customer gives notice of termination of the Service Agreement for a period of one month or longer, the Trial Period shall be terminated.
Article 6. Fees for the use of the Services
  1. The user company shall pay us the usage fee (the usage fee based on the monthly contract) stipulated on our website and according to the payment method stipulated by us. The bank transfer fee shall be borne by the Customer.
  2. We will not refund the usage fee paid by the Customer even in the event that the Service Use Agreement terminates during the effective period set forth in Paragraph 1 of Article 6 for any reason. The Customer shall pay the usage fee after agreeing that we will not refund the usage fee.
  3. The Customer agrees that if the user pays the usage fee through Stripes, Stripe Payments Europe,Ltd. prescribed service contract shall apply. In addition, the Customer shall agree in advance that we will disclose to the company the transaction information relating to the Customer.
Article 7 Term of validity
When using the monthly plan for the Service, the effective period of the Service Use Agreement shall be one month from the date of commencement of service use. Provided, however, that in the event neither party gives notice of termination of the Service Use Agreement by the expiration date of the effective term of the Service Use Agreement, the Service Use Agreement shall be extended for an additional one month under the same conditions.
Article 8. Termination and measures in case of violation, etc.
  1. If any of the following items applies to a subscriber, the Company may temporarily suspend the use of the Service or terminate the Service Use Agreement without prior notice or demand.
    • In the event of a breach of any of the provisions of this Agreement
    • In the event the information registered by the Customer on the Services is found to contain false information
    • When using or attempting to use the Services for a purpose or in a manner that is likely to cause damage to us, other contractors, or any other third party
    • Interfere with the operation of the Services by any means whatsoever
    • In the event of suspension of payment or insolvency, or petition for commencement of bankruptcy proceedings, civil rehabilitation proceedings, corporate reorganization proceedings, special liquidation proceedings, or similar proceedings
    • When a person has received a disposition of dishonoring a bill, note or check drawn or accepted by the person, or has received a disposition of suspension of business by a clearinghouse or any other similar measure
    • In cases where a petition for attachment, provisional attachment, provisional disposition, compulsory execution or auction has been filed
    • In the event of a disposition for failure to pay taxes and public charges
    • In the event the Customer is judged to be unwilling to use the Service, for example, if the Service has not been used for six months or more and there is no response to our communications
    • Other cases we judge it inappropriate to continue as a contractor.
  2. In the event of any of the events set forth in the items of the preceding paragraph, the Customer shall naturally lose the benefit of the due date for any and all debts owed to us, and shall immediately pay all debts to us.
  3. We shall not be liable for any damages incurred by the Customer as a result of any acts performed by us under this article.
Article 9 Confidentiality
  1. The parties to this Service Use Agreement shall not use, disclose or divulge to a third party any information provided by the other party in connection with this Service Use Agreement and any information concerning the other party obtained in connection with the performance of this Service Use Agreement for any purpose other than the purpose of this Service Use Agreement without the consent of the other party.
  2. Notwithstanding the preceding paragraph, the following information shall not be included in Confidential Information. However, personal information shall be included in Confidential Information even if it falls under any of the following
    • (1) Information that was in the public domain at the time of disclosure or disclosure
    • (2) Information that has become publicly known after disclosure or after becoming known through no fault of the recipient
    • (3) Information already known to the receiving party at the time of disclosure or knowledge
    • (4) Information obtained by the receiving party from a duly authorized third party
    • (5) Information created or developed by the other party without using the confidential information of the other party
  3. In the event that a court order or other public organization demands disclosure pursuant to laws and regulations, a party to this Service Use Agreement may disclose Confidential Information to the extent necessary only to such public organization by immediately notifying the other party in advance.
  4. The parties to this Service Use Agreement shall return or destroy any and all documents, materials, and reproductions of the Confidential Information when the Service Use Agreement has been terminated or when requested by the other party.
Article 10 Handling of information
  1. We shall use the text, images, video, and other data transmitted by the Customer on our website or the Service only to the extent necessary to provide the Service to the Customer (including storage of backup data, disclosure to the extent necessary to a third party such as the contractor of the business related to the provision of the Service, and other methods of use), and shall not use it for any other purpose.
  2. Notwithstanding the provisions of the preceding article and the preceding paragraph, we may analyze and evaluate information based on the information obtained through the use of the Services by the Customer or the information provided or entered by the Customer, and use the information for our own use or for the provision of information to a third party. Provided, however, that in the event we provide information to a third party, the information provided shall be limited to information that is statistically processed so that it is impossible to identify a specific individual or contractor.
  3. We will not view, read, or acquire the contents of user's speeches on the floor, the contents of the transmitted message, and the distributed images (except that messages sent by the user will be stored on the Service for a certain period of time for the purpose of making the message available for viewing by the user), nor will we make a sound or video recordings. In addition, we may record and use information concerning the login status of the account, the status of the movement of each icon on the floor, the status of speech (not including the contents of speech) and other information concerning the use of the Service by the user. However, when using such information, we will comply with the provisions of the preceding paragraph and the provisions of the Personal Information Protection Law.
Section 11 Assignment of Rights and Obligations
  1. The User shall not assign, pledge, or otherwise dispose of its position under this Service Use Agreement or its rights or obligations under this Service Use Agreement to a third party without the prior written consent of the Company.
  2. In the event we transfer the business related to the Services to a third party, we may, upon such business transfer, transfer to the assignee of such business transfer any and all information concerning the status, rights and obligations under the Service Utilization Agreement and the users, and the user shall agree in advance.
Article 12 Contact/Notification
  1. Inquiries about the Services and other communications or notices from the Customer to Us, as well as notices of changes to this Agreement and other communications or notices from Us to the Customer shall be made in the manner prescribed by Us.
  2. The Customer shall not make any settings, etc., to refuse the receipt of e-mail sent by the Customer to the Customer, and even in the event the e-mail delivered to the Customer is not delivered due to an error, etc., due to such circumstances as the rejection setting or the change of the e-mail address of the Customer, the notification shall be deemed to have been given at the time when the notice from the Company should normally arrive.
  3. In the event of an error in the e-mail distributed to the Customer, the Company may cease the distribution of such e-mail to such e-mail address.
  4. In the event the Customer fails to receive notice from us in the cases set forth in the preceding two paragraphs, we shall assume no responsibility whatsoever for any damage to the Customer.
Article 13 Severability
If any provision of the Service Use Agreement is invalid, the other provisions of the Service Use Agreement shall remain in full force and effect without affecting the same.
Section 14. Governing Law and Court of Jurisdiction
Use of the Site and interpretation and application of the Terms of Use shall be governed by the laws of Japan, unless otherwise specified. In addition, in the event that a problem arises with regard to the use of the Site and cannot be resolved through consultation between the user and us, the Tokyo Summary Court or the Tokyo District Court shall assume exclusive jurisdiction for the first instance.
These Terms of Use may be revised without prior notice due to changes in operating policies or the environment. In this case, we will notify you of the revision by revising the Terms of Use on this page.
Established on March 1, 2022