EN
Usage Special feature Feature Price Contact
Privacy policy
Establishment and Enforcement Date: March 1, 2022
AIC ESTONIA OÜ (hereinafter referred to as [the Company]) recognizes the importance of protecting personal information as a company's social mission, and declares that all employees, including directors, shall comply with the legal norms concerning the protection of personal information, and that all company-wide efforts shall be made to protect personal information in accordance with the following basic policies (hereinafter referred to as [the Policy]) concerning the handling of personal information obtained through Roomth ("https://roomth.net"), a service operated by AIC ESTONIA OÜ.
  1. Definition and Scope of Personal Information
    The term [Personal Information] as used in this Policy refers to information concerning individuals that can identify specific individuals based on certain details contained in such information (same as Article 2 of the Personal Information Protection Law). However, this policy does not apply to personal information registered on external websites that are linked to website operated by the Company (hereinafter referred to as the "Company Site") or other websites that are not directly managed by the Company.
  2. Compliance with Laws and Regulations, National Guidelines, and Other Standards Related to Personal Information
    As a company that is entrusted with important personal information, we will comply with laws and regulations regarding the handling of personal information protection, manuals and guidelines created by each competent authority based on the Personal Information Protection Law, JISQ15001, and other norms related to the protection of personal information (hereinafter referred to as "related laws, etc.").
  3. Appropriate acquisition of personal information
    • 1) We handle personal information obtained through legal and fair means.
    • 2) In the event personal information is directly obtained from the Person (referring to the subject of information on which the Personal Information is deposited with us on our site, the same shall apply hereinafter), such Personal Information shall be obtained upon obtaining the consent of the Person by clearly indicating the purpose of use of the Personal Information and other necessary matters. When obtaining personal information indirectly from a third party, we will confirm whether the provider has properly obtained it from the individual, and notify the necessary matters such as the purpose of use of personal information on our website.
    • 3) We will not acquire specific sensitive personal information that falls under any of the following items. Provided, however, that this provision shall not apply where the acquisition is required by applicable laws and regulations.
      1. Information about ideas, beliefs, or religions
      2. Race, ethnicity, family origin, registered domicile (excluding information concerning the prefecture of residence), physical or mental disorder, criminal record, and other information that may cause social discrimination
      3. Information on the right of workers to organize, collective bargaining, and other collective actions
      4. Information on participation in collective demonstrations, the exercise of the right to petition and other exercises of political rights
      5. Information on health and medical care or sexual life
    • 4) We are working to improve the quality of the services we provide on our website by automatically receiving information from the user's browser, such as information acquired by the user or instructor's cookie (the industry standard technology that identifies the user's browser by the web server, and the same shall apply hereinafter). These information cannot be used as personal information because it is impossible to identify a specific individual. However, if you do not want us to obtain cookie information, you can disable the cookie by setting up your browser.
  4. Prohibition of Use of Personal Information for Other Purposes
    • 1) We will not use personal information beyond the scope necessary to achieve the specified purpose of use. We also conduct daily inspections and internal audits of the management system for personal information in order to prevent the use of personal information for purposes other than the above.
    • 2) The main purposes of use of our collected personal information are as follows.
      1. Purpose of smooth operation of the Services
      2. Implementation of floor use applicable to the contractor (company administrator or organizer) who wishes to provide floor use in this service and employees affiliated with the company or persons related to the company who wish to use the floor.
      3. Purpose of payment of the monthly usage fee by the Subscriber using this service
      4. Purpose of identity confirmation
      5. The purpose of this document is to assist in the planning and improvement of the Services and other services provided by us.
      6. Purpose of e-mail magazine distribution
      7. The purpose of providing the person with information on services, etc., provided by us that may be beneficial to the person
  5. Proper provision of personal information to third parties
    Except for the following cases, we shall properly manage the acquired personal information and shall not provide or disclose it to any third party other than the principal without the prior consent of the principal.
    1. Under laws and regulations
    2. Cases in which it is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the individual
    3. Where it is necessary for us to cooperate with a state organ or a local government or an entrusted person in executing the affairs prescribed by laws and regulations, and where obtaining the consent of the person is likely to impede the execution of the affairs
  6. For cookies issued by third parties
    1. In some cases, advertisements distributed by third parties such as Yahoo! Corporation may be placed, and in connection therewith, such third parties may have obtained and used cookie information of users who have visited us.
    2. The cookie information obtained by such third party shall be handled in accordance with the privacy policy of such third party.
    3. Users may access the opt-out page provided on the third party's website to stop the third party from using cookie information for advertising distribution.
    4. A cookie is a system in which a user's computer saves a file of the usage history and input data sent and received between the browser and the server when using a Web page. The next time you access the same page, you can use the cookie information to change the display for each customer. If you allow cookies to be sent and received in your browser's settings, your website can retrieve the cookies from your browser. In order to protect your privacy, your browser sends only the cookies sent and received by the server of the website.
    5. Customers can select the settings for sending and receiving cookies from [Allow all cookies], [Reject all cookies], [Notify user when cookies are received]. The setting method depends on the browser. For details on how to set cookies, refer to the [Help] menu of your browser.
    6. Please note that if you select the setting to reject all cookies, you may be restricted by the use of various services on the Internet, such as unavailability of services requiring authentication.
  7. Suspension of our service information
    We may send information on the services we provide to you via e-mail or other means. The Customer may suspend or resume such handling by submitting an application in a manner separately prescribed by the Company.
  8. Ensuring the Accuracy of the Contents of Personal Information
    We will endeavor to keep the contents of personal information as accurate and up to date as possible to the extent necessary to achieve the Purpose of Use.
  9. Prevention of Leakage, Loss or Damage of Personal Information
    The following safety management measures are taken to prevent the leakage, loss, or damage of personal information through unauthorized access. In the event that a defect in safety management is discovered, corrective measures will be immediately taken.
    1. Personal information is stored in the information system with measures against unauthorized access, and access logs are acquired and monitored.
    2. Paper and electronic media containing and recording personal information shall be stored in a locked space.
    3. Physical security control measures shall be taken to prevent unauthorized access to offices and server rooms.
    4. Confirm that personal information protection is appropriately implemented and supervise the contractors who commission the processing and storage of personal information.
  10. Disclaimer
    We will not be involved in the management of the identity and password of the users. In the unlikely event that the ID and password are used by a third party due to carelessness, the registered personal information may be accessed. Therefore, the user shall be responsible for the use and management of the personal information and shall pay careful attention to errors in use or unauthorized use by a third party.
  11. Supervision of Employees and Trustees
    1. To ensure the proper management of personal information, we provide necessary education and training for employees engaged in work related to the handling of personal information and provide appropriate supervision.
    2. When handling personal information is outsourced, we manage and supervise the outsourcee to ensure that it is handled appropriately by the outsourcee through the conclusion of confidentiality agreements.
  12. Continuous improvement of the personal information protection management system
    In order to appropriately use personal information and ensure its protection, we regularly review and continuously improve our personal information protection management system in line with changes in the business environment and social conditions, advances in information security technology, and the establishment and revision of laws and regulations.
  13. Inquiries about personal information
    1. In the event of any complaint or consultation regarding the handling of personal information, we will respond to such complaint or consultation as promptly and appropriately as possible at the following contact point for complaint or consultation regarding personal information.
    2. Upon receipt of a request for notification, disclosure, correction, addition, deletion, suspension of use, suspension of provision to a third party, or deletion of the Purpose of Utilization of Personal Information, we will follow the procedures after confirming the identity of the individual.
    3. For complaints, consultations, and various requests as set forth in Clause 1 of this article and the preceding paragraph, please contact the following service counter. Department Name: Roomth Secretariat Email: support@roomth.net
  14. Revision of this Policy
    We will continue to revise the above policy from time to time in light of future business trends in order to ensure the protection of personal information. In that case, please note that all updates will be announced on this page.
  15. Governing Law
    This Policy shall be governed by the laws of Japan.
  16. Agreed Jurisdiction
    The Tokyo Summary Court or the Tokyo District Court shall have exclusive jurisdiction over any dispute relating to this Policy.
  17. Language
    This Policy shall be prepared in a language other than Japanese and, in the event the contents of this Policy prepared in Japanese and in a language other than Japanese are different, the contents of this Policy prepared in Japanese shall be complied with.
Enacted and enforced on February 1, 2022
AIC ESTONIA OÜ
Privacy Policy Terms of Use
Presented by AKILABS